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Using Microsoft WORD: Saving / Printing

Saving

You can save Word documents to any of several file formats.

 Note   You cannot use Word to save a document as a JPEG (.jpg) or GIF (.gif) file, but you can save a file as a PDF (.pdf) file.

  1. Click the File tab.
  1. Click Save As.
  2. In the Save As dialog box, click the arrow next to the Save as type list, and then click the file type that you want.
For this type of file Choose
.docx Word Document
.docm Word Macro-Enabled Document
.doc Word 97-2003 Document
.dotx Word Template
.dotm Word Macro-Enabled Template
.dot Word 97-2003 Template
.pdf PDF
.xps XPS Document
.mht (MHTML) Single File Web Page
.htm (HTML) Web Page
.htm (HTML, filtered) Web Page, Filtered
.rtf Rich Text Format
.txt Plain Text
.xml (Word 2007) Word XML Document
.xml (Word 2003) Word 2003 XML Document
odt OpenDocument Text
.wps Works 6 - 9
  1. In the File name box, type a name for the document.
  2. Click Save.

 

If you frequently save Microsoft Word 2010 documents as Word 2003-97 (.doc) files, you can change the settings so that Word saves documents in that file format by default.

  1. Click the File tab.
  1. Click Options.
  2. Click Save.
  3. Under Save documents, click Word 97-2003 Document (*.doc) in the Save files in this format.

You can use Word to open files in any of several formats.

  1. Click the File tab.
  1. Click Open.
  2. In the Open dialog box, click the list of file types next to the File name box.
  3. Click the type of file that you want to open.
  4. Locate the file, click the file, and then click Open.

Printing

View each page as it will look when printed

Print preview automatically displays when you click on the Print tab in the Backstage view. Whenever you make a change to a print-related setting, the preview is automatically updated.

  1. Click the File tab, and then click Print.

 ** Tip    To go back to your document, click the File tab.

  1. A preview of your document automatically appears. To view each page, click the arrows below the preview.

Print a document

The Print tab in the Backstage view is the place to go to make sure you are printing what you want.

Print settings in the backstage view

  1. Clicking the File tab displays the Backstage view.
  2. Click the Print tab to print a document, change print-related settings, and to automatically display a preview of your document.
  3. Click the Print button to print your document.
  4. This dropdown shows the currently selected printer. Clicking the dropdown will display other available printers.
  5. These dropdown menus show currently selected Settings. Rather than just showing you the name of a feature, these dropdown menus show you what the status of a feature is and describes it. This can help you figure out if you want to change the setting from what you have.

Follow these steps to print a document.

  1. Click the File tab, and then click Print.

 ** Tip    To go back to your document and make changes before you print it, click the File tab.

  1. The properties for your default printer automatically appear in the first section. When the properties for your printer and document appear the way that you want them to, click Print to print the document.

 


 

Print part of a document

You can print all or part of your document. Options for choosing what part of a document is printed can be found on the Print tab in the Microsoft Office Backstage view. Under Settings click Print All Pages to view these options.

Options under Print All Pages button

  1. Choosing Print All Pages will print the entire document.
  2. Choosing Print Selection will only print the selected content.
  3. Choosing Print Current Page will only print the current page.
  4. Choose Print Custom Range to print a range of pages. Your cursor will move automatically to the Pages box. Enter the page numbers and/or page ranges separated by commas counting from the start of the document or the section. For example, type 1, 3, 5-12. To specify a range of pages within a section, type p page number s section number. For example, p1s2, p1s3-p8s3. To print an entire section, type s section number. For example, type s3.
  5. Choose Only Print Odd Pages to print odd pages in the document.
  6. Choose Only Print Even Pages to print all even pages in the document.

To print part of a document, do the following.

  1. Click the File tab, and then click Print.

 ** Tip   To go back to your document and make changes before you print it, click the File tab.

  1. Under Settings, click the Print All Pages button and choose the part of the document to be printed.
  2. The properties for your default printer automatically appear in the first section. When the properties for your printer and document appear the way that you want them to, click the large Print button to print the document.

 

Print with landscape orientation

  1. Click the File tab, and then click Print.

 ** Tip    To go back to your document, click the File tab.

  1. Under Settings, click the Portrait Orientation button and choose Landscape Orientation.

 Note   This setting can also be changed on the Page Layout tab. Click Orientation, and then click Landscape.

  1. Click the large Print button.

Print multiple copies of a document

  1. Click the File tab, and then click Print.

 ** Tip    To go back to your document, click the File tab.

  1. Next to the large Print button, choose the number of copies in the Copies box.
  2. Click the large Print button.

 Note    To print a complete copy of the document before the first page of the next copy is printed, under Settings select Collated. If you prefer to print all copies of the first page and then print all copies of subsequent pages, select Uncollated.